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Spring 2005 - Tuesdays 6pm - 10pm, Rm 643

Collection Management

2005 | 2006

Instructors: Linda Tadic - lt@artstor.org, (212) 229-6837 x106

Students will develop an increased understanding of the principles and practices of collection management for moving images, sound, and digital assets. They will gain hands-on experience with collection assessment, including evaluating collections in such areas as collecting policies, care and handling, organization and description, item condition, storage, and access. Students will also learn strategies for collection "triage", conservation, and preservation planning/management. They will also gain experience with the preparation of assessment reports, preservation plans, and funding proposals.

Each student will take an active role in a group project where the class will assess the holdings of a collection in the Fales Collection in the Bobst Library. Each student will be responsible for the analysis and reporting on one aspect of the assessment, as well as a specific portion of the collection. During this time, they will also prepare a short paper on an aspect of appraisal and selection policies. Students will then apply their learning by conducting an assessment with another film/video/audio/digital repository, and they will write a report summarizing their findings and recommendations. They will shape all or part of the reportŐs short-term recommendations into a plan of immediate goals and objectives, and write a funding request that reflects the plan.

Attendance at all classes is expected unless excused, as our work together will be intensive. There will be two field trips Đ at the Library of Congress, and at the Museum of Modern Art Cecile Bartos Film Center. Grades will be based on a combination of class preparedness and participation (20%); quality of work/presentation on group project (20%); short paper (10%); individual assessments (30%); and funding request (20%).

The following are texts for the course, along with the articles listed below in the class descriptions. Additional readings will be added during the semester, along with practical handouts.




Class 1: January 18 -- Introducing The Assessment Process



Class 2: January 25 -- Collection Goals & Policies

Due this class:
  1. Read:
    • Appraising Moving Images: Assessing the Archival and Monetary Value of Film and Video Records, p. 1-58 (see above)
    • Chapter 3 from The Administration of Television Newsfilm and Videotape Collections: A Curatorial Manual (on reserve at Bobst)
    • FIAT television appraisal guidelines (on reserve at Bobst)
    • NARA Managing Audiovisual Records (on reserve at Bobst)
    • InterPARES report, part 2: Appraisal Task Force Report
  2. Review sample collection assessments.


Class 3: February 1 -- Theories on Selection & Appraisal; Beginning the Assessment

Due this class:
  1. Each student will have read the Bobst collection surveys and will have written a draft statement of need and scope for the audio plan. (1-2 pages)
  2. Read:
  3. Optional:

Class 4: February 8 -- Description And Tracking of Moving Images

Due this class:
  1. Assignment #1 due - short paper on appraisal policies.
  2. Familiarize yourself with the Bobst Library Media Template.
  3. Review the IMAP template for audio and video (www.imappreserve.org)
  4. Be prepared to discuss the catalogs, lists, etc. relating to your area of the Fales collection.


Class 5: February 15 -- Description of Moving Images, con't; Principles of Video/Audio Collection 'Triage'

Due this class:
  1. Look at sample records in the AMIA Compendium of Cataloging Practice for Moving Image Materials http://www.amianet.org/publication/resources/cataloging/compendium/appendixE.html.
  2. Familiarize yourself with the glossary of cataloging terms: http://gondolin.rutgers.edu/MIC/text/how/catalog_glossary.htm
  3. Familiarize yourself with "Understanding MARC: Machine-Readable Cataloging" http://www.loc.gov/marc/umb/
  4. Physical inventory for Fales collection assessment completed (# of items, formats, ages, condition).


Class 6: February 22 -- Evaluating Storage And Handling: Visit to MoMA Cecile Bartos Center

We will visit the Museum of Modern Art Cecile Bartos Center in Pennsylvania. This will be an all-day trip. Details will be announced closer to the date.

Due this class:
  1. Assignment #2: Final audio lab plan.
  2. Read:


Class 7: March 1 -- Assessing And Documenting Film, Video, Audio, and Digital Condition: Part 1

Due this class:
  1. Report on first visit to organization for Outside Assessment.
  2. Read:
    • Chapters 9 & 11 from Restoration of Motion Picture Film, edited by Paul Read and Mark-Paul Meyer for the Gamma Group. Oxford; Boston: Butterworth-Heinemann, 2000. (on reserve in Bobst).
    • "Storage and handling of Nitrate Film" and "Handling and Maintenance of Processed Film" from The Book of Film Care by the Eastman Kodak Company. Rochester: Eastman Kodak Company, 1983. (on reserve in Bobst).
  3. Familiarize yourself with "FilmTools: Footage Calculators and Charts": http://www.gregpak.com/filmhelp/tools/footagechart.html
  4. "The Film Preservation Guide: Print Condition report": http://www.filmpreservation.org/preservation/film_guide.html


Class 8: March 8 -- Determining and Communicating Recommended Actions
March 7-11: The class will meet at the Library of Congress

Due this class:


March 15 -- NO CLASS: spring recess

Class 9: March 22 -- Assessing And Documenting Film, Video, Audio, and Digital Condition: Part 2
Meet 4:00-6:00 at NYPL Performing Arts Library at Lincoln Center; 6:30-8:30 at ARTstor, 61st Street and Lexington

Due this class:
  1. Report on progress/issues on Outside Assessment, as information-gathering and analysis proceeds.
  2. "Cylinder, Disc, and Tape Care in a Nutshell." Library of Congress. http://www.loc.gov/preserv/care/record.html
  3. Familiarize yourself with "Audio Preservation." Ed. By Hannah Frost for COOL. http://palimpsest.stanford.edu/bytopic/audio/
  4. Familiarize yourself with "Electronic Storage Media." COOL. http://palimpsest.stanford.edu/bytopic/electronic-records/electronic-storage-media


Class 10: March 29 -- Implementing Actions: Preservation Work Plans

Due this class:
  1. Report on progress/issues on Outside Assessment, as information-gathering and analysis proceeds.
  2. Draft Outside Assessment due.
  3. Readings and handouts to be determined


Class 11: April 5 -- Managing Conservation & Preservation Projects

Due this class:
  1. Final Outside Assessment due.
  2. Readings and handouts to be determined


Class 12: April 12 -- Crafting Funding Requests

Due this class:
  1. Present outline of elements of Grant Request
  2. Readings and handouts to be determined


Class 13: April 19 -- Refining Work Plans and Budgets

Due this class:
  1. Draft Grant Request due.


Class 14: April 26 -- LAST CLASS

Due this class:
  1. Final version of Grant Request due.


Wigstock Archives (video)

Contact: Scott Lifshutz (slifshutz@mac.com)
Ann Butler recommended

World Music Institute (audio and video?)

Contact: Judy Weiss (212-545-7679)
Mona recommended

Einstein on the Beach (NYPL Performing Arts Library)

Contact: Sarah Zeibell Mann (sarah_ziebellmann@nypl.org)
About the collection assessment:  the largest title we have, EINSTEIN ON THE BEACH, has around 155 items associated with it.  It was produced in 1976 and 1984, and we have film, video, and audio elements associated with both versions.  That would probably be the best one for a student to assess.

NYPL Performing Arts Library: audio collection

Contact: Don McCormick (dmccormick@nypl.org 212-870-1661)

Dorothy Baskin Collection

Project for Natalia Fidelholtz

El Museum del Barrio (video)

Ask Mona for contact

Filmmakers' Co-op (film)

Contact: MM. Serra (film6000@aol.com 212-267-5665)

Rhizome.org (digital media)

Contact: Rachel Greene, Executive Director (212-219-1288; 210 11th Ave, 2nd floor)

Asian Cinevision

Contact: Risa Morimoto (212-989-1422)

Global Action Project (video)

Contact: Christina Peng (Christina@global-action.org; 212-594-9577; 4 W. 37th St., 2nd floor)

The Kitchen (performance documentation, video, audio, digital)

Contact: Christina Yang, Curator of Visual Art and New Media (Christina@thekitchen.org)

WFUV 90.7 FM Archives (audio and digital)